Monday, December 8, 2014

Retaining A Copy Of Your Outlook Email On The Server

Outlook downloads your email messages off the server it’s connected to, and that’s how you get to see them without logging in to your webmail. If you have an IMAP, HTTP or Exchange server connection in place, these downloaded mails get left on the server. But when the POP3 option is enabled, the emails get deleted after you get rid of them inside Outlook. There’s no copy remaining on the server itself.

This might be a tad inconvenient at times, such as when you decide that a deleted message was one you needed. To ensure that a situation like that doesn’t arise, you can adjust the settings in the application. What you’ll be doing is configuring it to leave a copy of the message on the server. This is most useful when you use Outlook on more than a single machine.

  • Go to the File menu from the top toolbar. Once that comes up, choose the Account Settings option.
  • When the next menu comes up, choose Account Settings from there also.
  • Choose the email account you’re adjusting the settings for. You’ll find it listed in the Email tab.
  • Hit the Change button when the Account Settings window comes up.
  • Hit the More Settings button.
  • Go to the Advanced tab, which will be at the top of the window.
  • Check the box next to the Leave a Copy of Messages on the Server option, and also the one beside Delivery.
  • Leave the Remove From Server option deselected.
  • Hit OK, then Next, and then Finish.
  • Press the Close button to get out of the Account Settings box.

That was on how to fix it so a copy of your email remains on the server after you delete it from Outlook. This and many other Outlook concerns can be dealt with easily if you have a reliable support provider to avail services from.

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