Monday, July 14, 2014

How To Create And Use Templates In Outlook?

Microsoft Outlook provides numerous advanced options to the users to make the emailing experience more convenient. Also, Outlook serves as an excellent personal information manager for the users. The application stores the personal as well as contact information of the users securely in specific folders. There is also a dedicated technical support team by the name of Outlook help, which troubleshoots and fixes all the issues related to this application.

Sometimes, you might want to send the same email to the recipient that you might have sent a few days ago. According to the Outlook help and support team, sending the same message to the same recipient address is an easy process. These messages can include the same subject as well as the body text. For this, you require to save the message as an email template.

You can follow the instructions mentioned below to create and use email templates in your Microsoft Outlook application:

  • In the first step, you need to launch Outlook 2010 and then navigate to the Home tab. Now, click on New E-mail.
  • Next, you can compose an email and enter the recipients’ email addresses, subject as well as the main email body text. Now, you need to click on the File menu followed by the Save as option. From here, you need to choose the Outlook Template section and then name the specific template.
  • In order to use this template, you need to access the Developer tab. If you’re not able to find the Developer tab, you can go to the File menu and then click on Options. Now, you can go to the left pane and click on the Customize Ribbon and then enable the Developer check-box from the right-pane. Now, you can click OK to see the Developer tab on the ribbon.
  • In the next step, you can click on the Choose Form option to get the specific dialog. Now, click on User Templates in File System and navigate to the main dialog window. Here, you can choose the previously created template and then click on Open. 
  • Once you do this, the email template will get opened up immediately with the same subject, recipients email addresses, theme and email body text. Now, you can send this email template.

By following these steps, you can easily create and use email templates in Microsoft Outlook. To get more information on the features in Outlook, you may contact our technical support team.

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