Thursday, January 30, 2014

Procedure To Assign Tasks In MS Outlook

Microsoft Outlook allows you to send and receive emails; everyone knows that much. But besides this, it also lets you schedule appointments; allocate tasks; and get organized using the calendar option. It is possible for you to use Outlook to keep track of jobs that you are working on, and you can even assign some of these tasks to other people who are involved in the same job, lightening your work load. This article aims to help with Outlook features – the Task assignation feature to be specific. Following are some pieces of information that’ll help you use it.

How to assign tasks in MS Outlook? 
  • First, you need to create a new task. After that, go to your calendar and then click on the date you want the task done. Now click beside the area labeled Tasks, and then enter a subject for your task in the pop-up box that comes up. You need to then set a start and end date for the task, and a priority. Finally, click on Save and Close.
  • There is another way to add a task. This involves going to the top of the screen in MS Outlook, and then clicking on Go; now scroll down the Tasks option. It is possible for you to type a subject for your new task in the orange box located at the top of the screen.
  • Go on and click on the task you want to assign. After that, you can find it by going to that exact date on your calendar and scrolling to the bottom of your screen for your complete task list, or repeating the steps above by going to Go on the menu bar, and then scrolling down to Tasks. You will be able to find your tasks in list form on this screen.
  • After this, click on the Assign task button, and then type in the email address of the person who you want completing the job. For this, either browse through your MS Outlook Address book, or type in an email address. 
  • Just so you can keep an eye on the status of this task, and ensure that you place check marks next to the following content: Keep an updated copy of this task on my task list and Send me a status report when this task is complete. You need to activate the Recurrence option in case this is a task that will repeat on a regular basis.
When you’ve completed this procedure, click on Send to inform the person who should be getting to work on the task you just set. For help with Outlook functions like this and how to use them, contact out tech support.

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