Wednesday, March 26, 2014

Setting The Calendar Visibility In Outlook 2007

Microsoft Outlook is a productivity program that comes integrated with Microsoft Office suite and provides many features and functions to the users. This application helps people in both personal as well as business uses. Moreover, it is possible to set the visibility of your Outlook calendar by making small changes in the Outlook settings, Well, given below are some easy instructions that will help you to set up the visibility of the Calendar in Outlook 2007.

Sharing Calendar with Specific Users

  • From the Outlook navigation pane, select the option called Calendar and click the option called Share My Calendar. 
  • Within the To box of the message window that appears on the screen, you need to type the name of the user whom you want to share the calendar with. A sharing invitation will be received by the recipient, which will help him to give access to your Outlook calendar. 
  • In the text box called Subject, you need to enter a subject line. 
  • Do not forget to put a tick mark to the box that is seen adjacent to Allow recipient to view your Calendar. To ask the recipient for access to their calendar, put a check mark to the box that is seen next to Request permission to view recipient's calendar. 
  • If you desire to include a message, then it is needed to be entered in the body of the message window. 
  • To send the request, you need to click the option called Send; before sending, it is best to review the information provided in the window for confirmation. If the information entered is correct, you can click the button called OK. 
Sharing with all users
  • From the navigation pane, you need to right click on the icon called Calendar and from the popup menu that appears, you need to select the option called Change Sharing Permissions. 
  • From the window that opens, you need to click the tab called Permissions. 
  • From the Name box of the tab called Permissions, you need to select the option called Default. 
  • From the list shown under Permissions, it is necessary to select a Permission level. Choosing the Reviewer permission level will help the users to view your calendar but will deny access for editing it. If you want others to see and edit your calendar, you need to choose the Owner permission level. 
Therefore, by making a slight change in the Outlook settings, it is possible to set the Calendar visibility in Microsoft Outlook 2007. To know more, contact the Outlook customer support center.

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